Kulani Chauke

Archivist | Records Management Specialist

About

Detail-oriented Archivist and Records Management professional with a BA in Archives & Records Management (UNISA, 2024), experienced in optimizing registry operations, document control, and electronic file management. Proven ability to streamline complex filing systems and enhance public access to historical collections through digitization and community outreach. Adept in leveraging archival software (AtoM, Preservica) and complying with Public Service legislative frameworks, including The National Archives and Records Service of South Africa Act, to drive efficiency and ensure data integrity.

Work Experience

Messenger

University of Pretoria

Jan 2020 - Present

Tshwane, Gauteng, ZA

Managed comprehensive mail and document services for a large academic institution, ensuring efficient handling of critical information and supporting operational compliance.

  • Digitized over 50 records monthly, reducing physical storage needs by 20% and improving accessibility for institutional records.
  • Maintained 100% accuracy in tracking over 200 sensitive documents quarterly, ensuring full compliance with institutional data policies.
  • Trained 10+ staff members on mail franking and digital record-keeping protocols, reducing processing errors by 25% and enhancing team proficiency.
  • Streamlined mail processing workflows through systematic tracking, enhancing overall efficiency by 30% and improving operational turnaround times.

General Driver

Wallenius Wilhelmsen SA

Jan 2014 - Apr 2016

Tshwane, Gauteng, ZA

Managed logistical operations and vehicle movements for a global shipping company, ensuring adherence to strict safety, quality, and inventory standards.

  • Managed logistics for over 5,000 vehicles monthly, ensuring strict adherence to safety and preservation standards while optimizing inventory systems.
  • Audited inventory systems, reducing document misplacement by 15% and improving data accuracy for operational records.
  • Organized and packaged critical files for distribution, enhancing inventory tracking accuracy by 25% and supporting efficient record-keeping.
  • Contributed to data capture and audit preparations, ensuring compliance with organizational standards for record integrity and accessibility.

Education

Archives & Records Management And Information Science

University of South Africa (UNISA)

Dec 2018 - Dec 2024

Tshwane, Gauteng, ZA

Archives & Records Management

University of South Africa (UNISA)

Jan 2018 - Dec 2018

Tshwane, Gauteng, ZA

General Studies

Nkwangulatilo Education Centre

Jan 2006 - Dec 2006

Giyani, Limpopo, ZA

Certificates

Short Course in Supervisory Management

University of Pretoria

Mar 2022

Short Course in Client Centricity

University of Pretoria

Oct 2019

Skills

Records Management & Archiving

  • Registry Operations & Counter Services
  • Records Management & Filing Systems
  • Document Classification & Archiving
  • Electronic Scanning & File Distribution
  • Digital Archiving (AtoM, Preservica)
  • Records Lifecycle Management
  • Metadata Standards (Dublin Core, ISO 15489)
  • Digitization Projects
  • Cataloging & Indexing (500+ documents)
  • Reference Services

Compliance & Data Management

  • Legislative Compliance (Public Service)
  • Compliance & Auditing
  • Data Capture & MS Office (Word, Excel)

Project & Stakeholder Management

  • Stakeholder Collaboration
  • Community Outreach
  • Project Coordination
  • Communication & Interpersonal Skills

References

Professional References

Available upon request